Digitization Services

As a center of excellence in Digitization, Preservation, and Access, Canadiana.org acts in support of and serves as service provider for everything that relates to the production and management of digitized collections in Canada.

How it works

We are here to help Canadian institutions preserve their records and support long-term access to Canadian content. Our partnership approach helps to reduce digitization costs for everyone: by pooling resources, sharing content across platforms, and re-investing into long-term preservation infrastructure, we realize economies of scale and reduce duplication of effort.


Digitization + Preservation +  Access

Canadiana.org will digitize your documents from originals, microfilm or microfiche and ingest them into a secure digital repository for long-term preservation. Public access to your digital content through a custom digital library is available.

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Digitization Only

Canadiana.org will digitize your original documents and return both the originals and the digital copies to you. Includes one image file and one raw OCR output file per page, and a searchable PDF for each document.

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Preservation Only

Canadiana.org will ingest your already-digitized content into the digital repository for secure, long-term preservation. Access Options will determine how the content is shared.

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Access Options

Canadiana.org will manage the maintenance and development of your digital collection – hosting content, metadata, and Web access through a custom portal. These services cover all aspects of making a library or collection accessible internally or to the public.

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Images are digitized at 300 dpi in colour (paper originals) or greyscale (microform originals) and saved as high-quality JPEG images. Quality control is based on sampling digitized images for quality and completeness. Alternate formats or resolutions may be provided.

Images are auto-deskewed and OCRed. Uncorrected OCR output is included and used to create searchable PDF derivatives. Image and OCR quality is highly dependent on the nature and condition of the originals.

Pricing is based on documents that meet the following criteria:

● Minimum 150 pages per document
● Maximum size of 11x14” (28 x 36 cm)
● Books must be capable of being held down flat for scanning
● Minimum margins and gutters of 0.5” (1.25 cm)
● All material must be in suitable condition to be digitized without sustaining damage

Nonstandard or oversized documents, maps, foldouts, photographs, archival materials, loose papers, and other materials may incur additional charges.

Custom Options

Canadiana.org will perform additional work including metadata creation and correction, customized digitization specifications and standards, enhanced verification and error correction and premium hosting services, and related services on a custom basis.

Please contact us to discuss items that do not fall under the standard scanning criteria, or that require alternate settings:

● 400 dpi optical resolution
● Black and white, greyscale, or colour TIFF output
● Large format items (bigger than 11x14”)
● Small documents (under 150 pages)
● Maps and foldouts
● Individual artifacts or very small documents (10 pages or less)
● Tight bindings or other difficult to scan materials

Deliverable media

Digital files are provided on a portable USB hard drive or memory stick, depending on total size.

For digitization-only work, Canadiana does not retain copies of the digital images once they have been received and accepted by the customer.

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Why digitize?

The records and collections held by Canada's institutions form part of the country's enduring cultural memory, and Canadian society benefits from access to its documentary heritage in many ways. These include social, scientific, economic, political and legal benefits: the documents in the Canadian corpus prove our sovereignty, define our borders, document our history, mark our social development, and celebrate our creative accomplishments.

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Secure Digital Repository

Canadiana.org operates a digital preservation system that can ensure the long-term integrity and usability of the objects in your institution’s care. The defining features include: sound Organizational Infrastructure, long-term Digital Object Management, and Infrastructure and Security Risk Management. Preservation fees cover:

● Redundant backups in multiple digital storage systems
● Ongoing conversion to evolving media standards

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