Digitization Services

As a center of excellence in Digitization, Preservation, and Access, Canadiana.org provides end-to-end digitization services that include scanning, quality control, Optical Character Recognition, archival-level storage in a Trustworthy Digital Repository, and online access through Web portals.


Service options

Digitization + Preservation +  Access

Canadiana.org will digitize your documents from originals or microform and ingest them into a secure digital repository for long-term preservation. Public access to the digital content through a Web-based digital library is available.

Costs | Specifications

Digitization Only

If you would like to digitize your material but do not want your content preserved or hosted in our TDR, we will digitize your content and return both the originals and the digital copiesIncludes image files, one raw OCR output file per page, and a searchable PDF for each document.

Costs | Specifications


Preservation Only

Canadiana.org ingests already-digitized content into the Trustworthy Digital Repository for secure, long-term preservation. Access Options will determine how the content is shared.

Learn more

Access Options

Canadiana can take your digitized content and package it for access through a Web-based portal. These services cover all aspects of making a library or collection accessible internally or to the public.

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The fees we charge cover our labour costs and the cost of hardware and network resources required to digitize, process and store content. 



Format Price per Image (CDN) Price per Item (CDN)
Standard bound documents $0.15 $3.00
Standard unbound or dis-bindable documents* $0.05 $3.00
Microfilm $0.05 $3.00
Microfiche $0.15 $3.00

Preservation of Already-Digitized Content

Canadiana can take your already-digitized content, including content already deposited with another service provider, and package it for ingest and access through our web portals. Prices start at $0.02 per image and depend on the nature, format, and location of the content.
*Disbinding fees may apply.


Images are digitized at 300 dpi in colour (for paper originals) or greyscale (for microform originals) and saved as high-quality 300dpi JPEG images with an accompanying searchable PDF. Quality control is based on sampling digitized images for quality and completeness. Alternate formats or resolutions may be provided.

Images are auto-deskewed and OCRed. Uncorrected OCR output is included and used to create searchable PDF derivatives. Image and OCR quality is highly dependent on the nature and condition of the originals.

Pricing is based on documents that meet the following criteria:

● Maximum size of 11x14” (28 x 36 cm)
● Minimum margins and gutters of 0.5” (1.25 cm)
● All material must be in suitable condition to be digitized without sustaining damage

Nonstandard or oversized documents, maps, foldouts, photographs, archival materials, loose papers, and other materials may incur additional charges.

Custom Options

Canadiana.org can perform additional work, including metadata creation and correction, digitization to customized specifications and standards, enhanced verification or error correction, and specialized hosting services or features, on a custom basis.

Please contact us to discuss items that do not fall under the standard scanning criteria, or that require alternate settings such as:

● 400 dpi optical resolution
● Black and white, greyscale, or colour TIFF output
● Large format items (bigger than 11 x 14”)
● Maps and foldouts
● Individual artifacts or very small documents
● Tight bindings or other difficult to scan materials

Deliverable media

Digital files are provided on a portable USB hard drive or memory stick, depending on total size.

For digitization-only work, Canadiana does not retain copies of the digital images once they have been received and accepted by the client.

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Why digitize?

The records and collections held by Canada's institutions form part of the country's enduring cultural memory, and Canadian society benefits from access to this heritage in many ways. These include social, scientific, economic, political and legal benefits: the documents in the Canadian corpus prove our sovereignty, define our borders, document our history, mark our social development, and celebrate our creative accomplishments.

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Preservation and Access

Canadiana.org operates a Trustworthy Digital Repository (TDR), a preservation system that can ensure the long-term integrity and usability of the objects in our care. Defining features include: sound organizational infrastructure, long-term digital object management, and infrastructure and security-risk management. Read more about our preservation standards and commitments.

Before we can ingest your content into the TDR, you must sign a depositor agreement with us. This agreement details our commitment to preserve and provide ongoing access to your digital content.

In order to fund the costs of providing ongoing preservation and access, Canadiana.org charges a fee as part of the depositor agreement. A standard depositor agreement is for a term of three years.

Fees for preservation and access are $1.00 per gigabyte of content stored in the TDR (based on 1 TB of storage with a 3-year preservation commitment) billed annually. The amount billed is based on the amount of content held at the start of the billing cycle.

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