As a Center of Excellence in the field of Digitization, Preservation, and Access, Canadiana.org acts in support of and serves as service provider for everything that relates to the production and management of digital collections in Canada.
These digitization services are intended to help organizations preserve records, reduce costs, and support long-term access to Canadian content. Our approach helps to keep digitization costs down for everyone: By pooling resources, sharing content across platforms, and investing in Canada's long-term preservation infrastructure, we realize economies of scale and reduce duplication of effort, passing the savings on to our clients.
Please contact our team for more information or to discuss your project.
Canadiana.org will digitize your documents from originals, microfilm or microfiche and ingest them into a Trustworthy Digital Repository (TDR) for long-term preservation. Public access to your digital content through the Canadiana Discovery Portal is included in the price. Custom digital libraries and other premium hosting services are also available.
Canadiana.org will digitize your original documents and return both the originals and the digital copies to you. Includes one image file and one raw OCR output file per page, and a searchable PDF for each document.
Canadiana.org will ingest your already-digitized content into the TDR for secure, long-term preservation. Access Options will determine how the content is shared.
Canadiana.org will manage the maintenance and development of your digital collection – hosting content, metadata, and Web access through a custom portal. These services cover all aspects of making a library or collection accessible to staff or to the public.
Images are digitized at 300 dpi in colour (paper originals) or greyscale (microform originals) and saved as high-quality JPEG images. Quality control is based on sampling digitized images for quality and completeness. Alternate formats or resolutions may be provided.
Images are auto-deskewed and OCRed. Uncorrected OCR output is included and used to create searchable PDF derivatives. Image and OCR quality is highly dependent on the nature and condition of the originals.
Pricing is based on documents that meet the following criteria:
● Minimum 150 pages per document
● Maximum size of 11x14” (28 x 36 cm)
● Books must be capable of being held down flat for scanning
● Minimum margins and gutters of 0.5” (1.25 cm)
● All material must be in suitable condition to be digitized without sustaining damage
Nonstandard or oversized documents, maps, foldouts, photographs, archival materials, loose papers, and other materials may incur additional charges.
Canadiana.org will perform additional work including metadata creation and correction, customized digitization specifications and standards, enhanced verification and error correction and premium hosting services, and related services on a custom basis.
Please contact us to discuss items that do not fall under the standard scanning criteria, or that require alternate settings:
● 400 dpi optical resolution
● Black and white, greyscale, or colour TIFF output
● Large format items (bigger than 11x14”)
● Small documents (under 150 pages)
● Maps and foldouts
● Individual artifacts or very small documents (10 pages or less)
● Tight bindings or other difficult to scan materials
Digital files are provided on a portable USB hard drive or memory stick, depending on total size.
For digitization-only work, Canadiana does not retain copies of the digital images once they have been received and accepted by the customer.
The records and collections held by Canada's institutions form part of the country's enduring cultural memory, and Canadian society benefits from access to its documentary heritage in many ways. These include social, scientific, economic, political and legal benefits: the documents in the Canadian corpus prove our sovereignty, define our borders, document our history, mark our social development, and celebrate our creative accomplishments.
Canadiana.org’s mission, in partnership with major memory institutions, is to preserve Canada’s corpus of early periodicals, official publications, and other historically-significant print material. Through our membership alliance, we also contribute infrastructure and expertise to digitize, host, and provide access to all types of digital assets. This helps us defray development costs, invest in ongoing access, and strengthen Canada’s digital economy.
By working with us, you are helping to build Canada’s digital preservation capacity, while breaking the cycle of commercial vendors charging public institutions. Our rates are substantially less than the cost of building and maintaining an in-house solution or of contracting out to a commercial vendor. As a non-profit and charitable organization, we apply all revenues to operating and improving our services.
A TDR is a digital preservation system that can ensure the long-term integrity and usability of the objects in an institution’s care. The defining features include: Organizational Infrastructure, Digital Object Management, and Infrastructure and Security Risk Management. Preservation fees cover:
● Secure storage in multiple Canadian digital repositories
● Ongoing conversion to evolving media standards
The Canadiana Discovery Portal groups together over 40 national collections, highlighting the depth of Canada’s digital wealth and engaging scholarly, public, and genealogy users with digital primary documents. The goal is to connect every Canadian digital collection into single portal by harvesting object metadata (cataloguing information) through OAI repositories. Canada's major memory institutions have joined, contributing 65 million pages in total.
Public access to digital content through the Discovery Portal is optional but included in the digitization price.
● Supports over 40 national collections
● Sophisticated search tools
● Metadata and text based searches
● Web search engine optimization
● Bilingual interface and search functions
Custom digital libraries and other premium hosting services are also available.
● Website hosting
● Assured performance & data integrity
● Software & hardware upgrades
● Bandwidth assurance
● Automatic feature upgrades