Digitization, Access and Preservation Partnership Opportunities

Canadiana has been improving access to Canadian documentary heritage since 1978 and providing online access to digitized documentary heritage since 1998. Now, as a merged organization with CRKN, we continue to provide full lifecycle support for digital documentary heritage, including:

  • Document scanning (from print, microfilm and microfiche sources)
  • Indexing and metadata creation
  • Digital preservation
  • Online searching and access to content
  • APIs to enable research and data mining
  • Metadata enhancement and correction

To start a digitization project with us, or for more information, please contact info@canadiana.ca.

Service tiers

Digitization + Preservation + Access

Digitize your documents from originals or microform and ingest them into the Canadiana Trustworthy Digital Repository for long-term preservation and public access.

Digitization

If you would like to digitize your material but do not want your content preserved or hosted, we will digitize your content and return both the originals and the digital copies.

Digitization + Preservation

Your digitized content and metadata will be packaged and ingested in to the Canadiana Trustworthy Digital Repository for secure, long-term preservation. Access options will determine if the content is shared.

Preservation + Access

Partners have the option of providing digitized files for ingestion in to the Canadiana Trustworthy Digital Repository. Content can be made publicly accessible (for search, browse and view/download) through standard or customized application platforms. Partners also have the option of a fully branded access portal.

To discuss your digitization project and to obtain a detailed quote, please contact info@canadiana.ca.

Additional Services and Specifications

CRKN's digitization workshop is designed for bulk scanning and ingest of large quantities of content and processes both standard and custom digitization projects.

Standard Outputs

For standard digitization, images are digitized at 300 dpi in colour (for paper originals) or greyscale (for microform originals) and saved as high-quality 300dpi JPEG images with an accompanying searchable PDF. Quality control is based on sampling digitized images for quality and completeness. Alternate formats or resolutions may be provided.

Images are auto-deskewed and OCRed. Uncorrected OCR output is included and used to create searchable PDF derivatives. Image and OCR quality is highly dependent on the nature and condition of the originals.

Deliverable Media

Digital files are provided on a portable USB hard drive or memory stick, depending on total size. For digitization-only work, CRKN does not retain copies of the digital images once they have been received and accepted by the client.

Custom Options

CRKN can perform additional work, including metadata creation and correction, digitization to customized specifications and standards, enhanced verification or error correction, and specialized features. Nonstandard or oversized documents, maps, foldouts, photographs, archival materials, loose papers, and other materials may also qualify for custom pricing.

Please contact us to discuss items that do not fall under the standard scanning criteria, or that require alternate settings such as:

  • 400 dpi optical resolution
  • Black and white, greyscale, or colour TIFF output
  • Large format items (bigger than 11 x 14”)
  • Maps and foldouts
  • Individual artifacts or very small documents
  • Tight bindings or other difficult to scan materials

Preservation

CRKN operates the Canadiana Trustworthy Digital Repositories (TDR) which is one of six worldwide. A TDR is a preservation system that ensures the long-term integrity and usability of the objects in its care. This means that CRKN's infrastructure, policies and processes are all designed to ensure the long-term preservation and accessibility of deposited materials, including storing multiple redundant copies, regular verification and fixity checking, and migration processes to address issues such as file format obsolescence.

Partners wishing to preserve digitized cultural heritage content in the TDR may enter into a depositor agreement with CRKN to preserve and provide ongoing access to the digital content. CRKN can also take already-digitized content and package it for ingest into the TDR.

Access

CRKN's standard digitization process involves applying Optical Character Recognition (OCR) and indexing the metadata and OCR to provide document and page-level search capability. This searchable content can be made accessible on our online application platform via our Branded Portal Service. Core features of this service include:

•Page-level full-text searching •Document-level metadata searching •View, navigate, resize and rotate page images using the online page viewer •View bibliographic records and information about documents •Download PDF copies of books and issues

All partners' content held within the Canadiana repository will be able to take advantage of new features as they are developed and added to the Canadiana application platform.