Partnership opportunities for cultural heritage digitization, preservation, and access

Canadiana.org has been improving access to Canadian documentary heritage since 1978 and providing online access to digitized documentary heritage since 1998. Canadiana has the expertise and capacity to provide full-lifecycle support for digital documentary heritage, including:

 

• Document scanning (from print, microfilm and microfiche sources)
• Indexing and metadata creation
• Digital preservation
• Online searching and access to content
• APIs to enable research and data mining
• Metadata enhancement and correction
 
To start a digitization project with us, or for more information, please contact info@canadiana.ca .

 

Service tiers
 


imageDigitization + Preservation +  Access

Canadiana.org will digitize your documents from originals or microform and ingest them into its Trustworthy Digital Repository for long-term preservation and public access.

See costs & specifications below

imageDigitization Only

If you would like to digitize your material but do not want your content preserved or hosted, we will digitize your content and return both the originals and the digital copies.

Costs & Specifications

 

imageDigitization + Preservation

Digitized content + metadata is packaged and ingested in the Trustworthy Digital Repository for secure, long-term preservation. Access options will determine if the content is shared.

Learn more

imageAccess Options

The digitized content preserved in the Trustworthy Digital Repository can be made publicly accessible (for search, browse and view/download) through standard or customized application platforms.


Digitization Costs & Specifications

Canadiana’s workshop is designed for bulk scanning and ingest of large quantities of content. The most cost-effective projects are those which qualify for a Mass Digitization approach by meeting our Requirements and Specifications.

Cost Summary for Mass Digitization

 

FormatPrice per Image (CDN)Price per Item (CDN)
Standard bound documents$0.15$3.00
Standard unbound or dis-bindable documents*$0.05$3.00
Microfilm$0.05$3.00
Microfiche$0.15$3.00
*Disbinding fees may apply.
As a non-profit organization, Canadiana provides services on a cost-recovery model: the fees we charge cover our labour costs and the cost of hardware and network resources required to digitize, process and store content.

Standard Outputs
For mass digitization, images are digitized at 300 dpi in colour (for paper originals) or greyscale (for microform originals) and saved as high-quality 300dpi JPEG images with an accompanying searchable PDF. Quality control is based on sampling digitized images for quality and completeness. Alternate formats or resolutions may be provided.

Images are auto-deskewed and OCRed. Uncorrected OCR output is included and used to create searchable PDF derivatives. Image and OCR quality is highly dependent on the nature and condition of the originals.

Deliverable media

Digital files are provided on a portable USB hard drive or memory stick, depending on total size. For digitization-only work, Canadiana does not retain copies of the digital images once they have been received and accepted by the client.

Custom Options

Canadiana can perform additional work, including metadata creation and correction, digitization to customized specifications and standards, enhanced verification or error correction, and specialized features. Nonstandard or oversized documents, maps, foldouts, photographs, archival materials, loose papers, and other materials may also qualify for custom pricing.

Please contact us to discuss items that do not fall under the standard scanning criteria, or that require alternate settings such as:

? 400 dpi optical resolution
? Black and white, greyscale, or colour TIFF output
? Large format items (bigger than 11 x 14”)
? Maps and foldouts
? Individual artifacts or very small documents
? Tight bindings or other difficult to scan materials

 


Preservation

Canadiana operates one of six Trustworthy Digital Repositories (TDRs) worldwide. A TDR is a preservation system that ensures the long-term integrity and usability of the objects in its care. This means that Canadiana's infrastructure, policies and processes are all designed to ensure the long-term preservation and accessibility of deposited materials, including storing multiple redundant copies, regular verification and fixity checking, and migration processes to address issues such as file format obsolescence.

Partners wishing to preserve digitized cultural heritage content in the TDR may enter into a depositor agreement with Canadiana to preserve and provide ongoing access to the digital content. Canadiana can also take already-digitized content and package it for ingest into the TDR. 

Costs

Fees for preservation and access are $1.00 per gigabyte of content stored in the TDR (based on 1 TB of storage with a 3-year preservation commitment), billed annually. The amount billed is based on the amount of content held at the start of the billing cycle. Requires supplying appropriate metadata, or hiring Canadiana to create appropriate metadata. 

 


Access

Canadiana’s standard digitization process involves applying Optical Character Recognition (OCR) and indexing the metadata and OCR to provide document and page-level search capability. This searchable content can be made accessible through our online application platform. Core features of this platform include:

 

• Page-level full-text searching
• Document-level metadata searching
• View, navigate, resize and rotate page images using the online page viewer
• View bibliographic records and information about documents
• Download PDF copies of books and issues
 
All partners' content held within the Canadiana repository will be able to take advantage of new features as they are developed and added to the Canadiana application platform.